The AI back-office for independent restaurants.
Know what you're losing today.
Toast tells you what you sold. QuickBooks tells you what you spent. Your bank tells you what you have. OpsPuls connects them — invoice intelligence and vendor price tracking live today, full POS-to-bank reconciliation shipping next.
Independent restaurants leak 1 to 3 percent of revenue to charges they never see. The first one we find usually covers a year of the subscription.
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The Problem
Three places your money disappears every week
Invoice chaos
Vendor invoices pile up in inboxes, glove compartments, and shoeboxes. Manual entry steals hours from your week and introduces errors that cost real money.
Silent vendor price creep
Your distributor raises prices quietly between deliveries. Without tracking, you discover it months later, buried in your food cost.
Sales data too shallow to act on
A daily total tells you nothing about which daypart, channel, or dish actually drove it. Without that detail, slow movers and peak hours stay invisible until the week is already over.
OpsPuls fixes all three. Today.
The Stack You Already Run
Every tool answers one question. None of them answer the one that matters.
The first three are great at what they do. None of them see the whole picture. OpsPuls joins your POS, your bank, your invoices, and your receipts in one place, and catches the leakage nobody else can see.
What we surface
Six findings that pay for the subscription
Connected loss-detection only works when one system sees your POS, your bank, your invoices, and your receipts together. That's the wedge.
Vendor overpayment
"Sysco Central Texas overpaid by $400.00."
Invoice said $656.49. $1,056.49 went out the door. Caught automatically, refund requested the same day.
Duplicate invoice detection
"Same invoice uploaded twice — blocked before it's paid."
SHA-256 file-hash check runs on every invoice across every capture channel (email, photo, upload), before extraction, let alone before a second payment goes out.
Climbing subscription
"This subscription keeps climbing."
Software charges trending up vs three-month average. Operators almost never catch this themselves.
Vendor delta
"Sysco is up $200 vs last week."
Vendor-weekly delta on categorized expense rows, with a noise floor so it doesn't cry wolf on normal variance.
Petty cash gap
"Two ATM withdrawals not yet routed to the till."
The missing link between bank withdrawals and till float. Money that left the account but never made it to the cash drawer.
Subscription discovery
"A new recurring vendor, discovered from your bank feed."
New recurring charges get fingerprinted automatically from bank activity and held as a review draft — before a mystery line item becomes a habit.
Why this matters: Your vendors change pricing weekly. Some raise prices quietly between deliveries. Without OpsPuls, you discover it months later, buried in your food cost report.
What's Live
What OpsPuls does today
SHIPPED · INVOICE INTELLIGENCE
Snap a photo. Get every line item in seconds.
Capture vendor invoices three ways: snap a photo from your phone, upload a PDF from your laptop, or forward the supplier email straight to your private OpsPuls inbox. National distributors, local suppliers, produce co-ops, even handwritten receipts.
Our AI extracts vendor, line items, quantities, unit prices, taxes, and totals. Confidence-scored, reviewable, exportable. Vendor invoices and retail receipts are routed through different extraction pipelines for maximum accuracy. Built-in duplicate detection catches accidental double-uploads.
Your invoice paperwork, automated. End-of-week bookkeeping becomes a five-minute review instead of a multi-hour grind.
SHIPPED · PRICE INTELLIGENCE
Know exactly which vendor is squeezing your margin
Every invoice you upload feeds a price history engine. We surface your biggest spikes, your best negotiation levers, and your stable ingredients automatically. Anomaly detection flags abnormal price moves the day they happen.
When ginger root jumps at your distributor, you see it the day it happens. Not months later when your food cost report comes back red. AI-generated explanations tell you why prices moved, so you can act.
Vendor price creep, exposed. Walk into your next negotiation with hard data instead of a hunch.
SHIPPED · BANK & PAYMENT RECONCILIATION
Match every charge. Recover every dollar.
Connect your business bank account via Plaid (Chase, Bank of America, Wells Fargo, Citi, Capital One, plus most regional banks). OpsPuls auto-matches bank charges to extracted invoices using vendor, amount, and date heuristics. Operator-classify the long tail once and the system remembers forever.
Bank doesn't connect via Plaid? Upload a CSV export or wire up a Google Sheets bank feed. Recurring bills (rent, utilities, subscriptions) detected automatically from transaction patterns. Personal-funding payments route to a reimbursement queue so owners and staff always get paid back.
Outstanding payables, recurring bills, and reimbursements in one place. Overdue invoices flagged automatically. Weekly close takes minutes, not days.
SHIPPED · SALES DASHBOARD
Real-time Toast sales. Daypart pacing. Revenue on track.
One-click Toast Partner Connect. No nightly batch lag, sales appear in seconds. Square and Clover supported alongside. Daypart breakdowns (breakfast / lunch / dinner) and channel splits (dine-in, takeout, delivery, third-party) on every screen.
Set a weekly revenue target and watch a pacing bar fill mid-week. Know by Wednesday whether you need to push the dinner shift, not after Sunday close. Configurable week-start (Monday-Sunday or Sunday-Saturday) so the platform matches how your restaurant actually runs.
Sales data flows in real time. Daypart pacing surfaces mid-week. Decisions stop waiting on Sunday-night reports.
SHIPPED · CASH SPEND & PETTY CASH
Cash leaving the till finally has a paper trail.
Log a cash spend in three taps from the phone: vendor, amount, optional photo of the receipt. Count the till at end-of-shift and the system tracks variance against expected balance. ATM withdrawals get routed to till float automatically; the days of "where did that $200 go?" end.
Variance alerts fire when a count is meaningfully off. Warning and escalation thresholds are operator-configurable, not a one-size-fits-all rule. Receipts captured via Snap route to a review inbox before they hit the expense ledger, so the kitchen lead's photo doesn't become the owner's accounting problem.
Cash gets the same audit trail as the bank account. Till variance stops being a mystery. It becomes a metric.
The Numbers Don't Lie
of revenue leaks invisibly on a typical independent restaurant
OpsPuls internal
per year in invisible leakage on $1M annual revenue
OpsPuls internal
spent on waste-related costs by US restaurants annually
National Restaurant Association
real finding usually covers a year of OpsPuls subscription
OpsPuls customer data
How It Works
Three streams in. One source of truth out.
Inputs
Outputs
Rolling Out Q2 2026
The bank doesn't lie. Soon, neither will your dashboard.
Toast says one thing. Your bank says another. We're building the Discrepancy Dashboard. Connect your business bank account via Plaid, and OpsPuls will reconcile expected payouts from Toast, Uber Eats, DoorDash, and GrubHub against your actual bank deposits. Every missing dollar, surfaced automatically.
Your POS Reports
Sales · Last Friday
$20,000
Toast · Dine-in + delivery
Your Bank Deposited
Deposit · Monday
$17,840
Chase Business · Cleared funds
Every expense, automatically categorized
From your bank transactions and vendor invoices. No manual tagging.
Live in Texas
Before OpsPuls, we were tracking everything in spreadsheets and always felt behind. Now we see our food costs in real time, catch vendor price changes the same week, and spend our time on the restaurant, not the paperwork.
House of Chettinad
Leander, TX · Live in production
The invoice capture alone is worth it. We forward supplier emails to our OpsPuls inbox and the line items just show up. No more weekend bookkeeping sessions catching up on receipts.
India Today
Dallas, TX · Active trial
Roadmap
The full operations platform. Coming module by module.
Invoice Intelligence
SHIPPEDAI extraction from photo, PDF, or email forwarding. Vendor, line items, quantities, prices, tax. Duplicate detection built in.
Price Intelligence
SHIPPEDTrack ingredient costs across vendors. Spot spikes, find negotiation leverage. Anomaly detection flags abnormal price moves the day they happen.
Payment Tracking
SHIPPEDOutstanding, overdue, paid, and partially-paid invoices in one place. Vendor tags, paid-by tracking, mark-paid in one click.
Snap: Mobile Capture
SHIPPEDPWA-first mobile receipt and invoice capture. Three-tap flow, offline queue, resumable upload. Works on any iOS or Android phone. No app store required.
Bank Reconciliation
SHIPPEDPlaid for major banks. Google Sheets feed or CSV upload for the long tail. Auto-match invoices to bank charges. Recurring bills detected automatically.
Sales Dashboard
SHIPPEDReal-time orders from Toast, Square, Clover. Daypart pacing, channel splits, weekly revenue targets, configurable week-start.
Petty Cash & Reimbursements
SHIPPEDLog cash spends in three taps. Count-the-till with variance alerts. Reimbursement queue for personal-funding payments to owners and staff.
Menu Profitability
SHIPPEDDish-level margin from POS sales × ingredient cost. AI suggestions for pricing and recipe optimization. By-dish and by-ingredient rollups.
Reports & Export
SHIPPEDCSV export on every analytics surface: payments, invoices, price trends, sales. Categorized expense ledger ready for the bookkeeper or accountant.
Discrepancy Dashboard
IN DEVELOPMENTToast deposit vs bank deposit reconciliation. Surfaces literal cash leakage between what was rung up and what landed.
QuickBooks Integration
IN DEVELOPMENTOne-way push to QuickBooks Online. Daily summary journal entries per category per location.
Ask OpsPuls
Q3 2026Conversational AI for your operations. 'How much did I spend on chicken last month?' Get an answer in seconds.
Inventory & Expiration Tracking
Q3 2026Know what's in your walk-in. Expiration alerts before product walks to the dumpster.
Anomaly Explanations
Q3 2026AI tells you why your food cost jumped this week, not just that it did. Vendor breakdowns and ingredient drill-down.
Payroll & Hiring Trends
ON THE ROADMAPPredict labor needs from sales patterns. Hire before you need it, not after the rush.
SOPs & Operations Playbooks
ON THE ROADMAPCodify your kitchen and FOH SOPs. Onboard new staff faster. Audit compliance automatically.
Multi-location Rollups
ON THE ROADMAPRun 1 restaurant or 50. Roll up dashboards across locations, compare performance, find what works.
Pricing
Start free. Scale when ready.
OpsPuls
One plan. The complete AI back-office.
$948/yr billed annually
- AI invoice extraction (photo, PDF, email)
- Email ingestion
- Invoice history & search
- Price tracking across full history, all ingredients
- Price intelligence dashboard
- Anomaly detection
- Bank reconciliation (Plaid)
- Reports & exportNEXT RELEASE
- Cash runway dashboard2-3 WEEKS
- Predictive shortfall alerts2-3 WEEKS
- Sales vs expense dashboard2-3 WEEKS
- Inventory & expiration trackingQ3 2026
- Payroll & hiring trendsQ3 2026
- Menu allergen infoQ3 2026
- QuickBooks integrationQ3 2026
All upcoming features included as we ship them. Your monthly price does not increase.
Start free trial$50 credit for every customer you refer.
Frequently asked questions
About
Built by operators, for operators
OpsPuls is built by Aadhika Operations LLC in Austin, Texas. We started where every food business owner starts. Juggling spreadsheets, chasing invoices, and wondering where the margins went. Big chains have full finance teams and $300/mo software running their ops. Independent restaurants were stuck doing it all manually. So we built OpsPuls: AI-driven operations intelligence at a price that works for an owner-operator. We're building alongside House of Chettinad (Leander, TX) and India Today (Dallas, TX), and every feature ships from real operator feedback.
Let OpsPuls chase the invoices. You run the restaurant.
Sign up today, use it free for 30 days with your real invoices. By the end of the month you'll know exactly how much money OpsPuls saved you. If it's not worth $99 to you, cancel. No charge.